This Privacy Notice describes how our practice collects and uses personal information when you apply for a job with Hampshire Dentists.

We are committed to handling your information lawfully, fairly and transparently, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Hampshire Dentists is the data controller for the purposes of data protection law. This means we are responsible for deciding how we hold and use your personal information.

If you have any questions, please contact:

Hampshire Dentists

10 Carlton Crescent

Southampton

shannah@hampshiredentists.com

02380 335155

• Information about you – name, address, date of birth, email address, telephone number, national insurance number, next of kin details
• CV, cover letter, work history, qualifications and references
• Interview notes
• Right to work documentation (e.g. passport, visa etc)
• GDC Registration certificate (for clinical roles)
• DBS checks
• Indemnity information (for clinical roles)
• Vaccination information, including Hep B test levels (for clinical roles).

We use your personal data to:

• Assess your skills, qualifications and suitability for the role
• Communicate with you during the recruitment process
• Verify your identity, work eligibility, and professional standing
• Make informed decisions about your application
• Keep records of our hiring process.

We process your personal data on the following grounds:

• Legitimate interests – to assess your application and make recruitment decisions
• Legal obligation – to check your right to work in the UK, and for regulated roles, carry out necessary background checks
• Consent – if you ask us to keep your details on file for future vacancies.

We may share your data with:

• Professional regulators (such as the GDC) if required
• DBS for background checks
• Referees you have provided

Your Information is stored securely at the practice on a protected computer system. Computer information is backed up regularly and may be securely stored away from our premises.

• If you are unsuccessful, we normally keep your application for 6 months after the recruitment process ends
• With your consent, we may keep your details on file for longer in case of future vacancies
• If you are successful, your personal data will form part of your staff record and be retained in line with our privacy notice for staff.

• Access

You have a right to access the information that we hold about you and to receive a copy. You can make a request by contacting the Compliance & Patient Experience Lead.

• Rectification

You have a right to correct any information that you believe is inaccurate or incomplete. Please contact the practice manager to request a change in information.

• Erasure

You have a right to request that we delete your personal information, although you should be aware that, for legal reasons, we may be unable to erase certain information. Please contact the practice manager to make this request.

• Restriction

You have the right to request us to restrict the processing of your personal information. Please contact the practice manager to make this request.

If you have any concerns about how we use your information and you do not feel able to discuss it with your dentist or anyone at the practice, you can contact our Data Protection Officer via email at shannah@hampshiredentists.com

You can also seek advice from The Information Commissioner’s Office (ICO), Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, or start a live chat or call helpline on 0303 123 1113.